1. HubSpot Hacks
  2. Portal Administration

HubSpot Admin: How to use a list property to keep your database clean

Do you find that your HubSpot portal is full of lists that are no longer in use? Here is an easy hack to keep on top of them using a custom list property

HubSpot have recently released a new product update 'Custom Properties and a Description field for Lists' which enables HubSpot Super Admins to create and manage Lists custom properties. 

Here is how to use this update to keep on top of your lists database.

Step 1:

Create a custom list property called ' Sunset date'.

Screenshot 2023-11-20 at 15.02.57Set this as a date picker field type with a rule that the value has to be in the future:

Screenshot 2023-11-20 at 15.04.03

Step 2: 

Customise the 'Create list' form to include your new 'Sunset date' property and make it a required field 

Screenshot 2023-11-20 at 15.05.05

Step 3: 

Create a list view with the filter 'Sunset date' is more than 1 day ago

Screenshot 2023-11-20 at 15.06.41

Step 4:

Assign your HubSpot Admin (or the relevant person) a recurring task to review and delete the lists in this list view periodically.